Changing Software: How to Prepare for Cleaning Companies

In the dynamic landscape of the cleaning industry, process optimization is crucial to remain competitive. This has prompted many organizations to consider changing their software.

This transition, while bringing opportunities, is not without its challenges. We explain how to make the change to your software a success.

What are the specific challenges of software changeover for cleaning companies?

The transition to new software in a cleaning company can be fraught with obstacles. Here are some of the main challenges you may face:

• Resistance to change: Employees may fear the unknown, disruption to work routines, or the need to acquire new skills.
• Inadequate communication: Inadequate communication about the reasons, benefits and modalities of change can lead to misunderstanding and opposition.
• High initial cost: The initial cost of purchasing new software, training, customization and data migration can be an obstacle, especially for small businesses.
• Complex data migration: The complexity of migrating data from the old system, especially with voluminous data, represents a challenge.
• Incompatibility with other systems: Incompatibility with other existing systems in the company can hamper the process. Seamless integration with other software is crucial.

Implementing new strategies to overcome these challenges

To overcome these challenges, it is crucial to establish clear communication, provide adequate training, obtain management support, and carefully plan the transition process. Involving stakeholders from the outset can also help mitigate resistance to change.

Key stages in a successful transition

Our experts give you the recommended steps to prepare for the adoption of new management software for cleaning companies.

• Needs assessment: Identify specific needs by involving stakeholders.
• Software selection: carry out an in-depth search for the best software, taking into account functionality, flexibility and customer support.
• Project team: Set up a team with a project manager to coordinate activities.
• Detailed project plan: Identify milestones, deadlines, resources and responsibilities, including testing and training phases.
• Change management: Communicate the benefits of change and prepare employees through awareness-raising and training sessions.
• Software customization: adapt the software to specific processes and configure parameters as required.
• Data migration: Plan and execute migration, with rigorous testing to ensure data integrity.
• In-depth testing: Identify and resolve problems in a test environment, then carry out pilot tests before full deployment.
• User training: Provide in-depth training to ensure optimum understanding of functionalities.
• Phased deployment: Deploy in phases to minimize disruption, monitor closely, and respond quickly to problems.
• Post-deployment support: Set up technical support and solicit feedback for possible adjustments.
• Ongoing evaluation: Regularly assess the software's effectiveness, identify opportunities for improvement, and adjust processes where necessary.

PROGICLEAN helps you change your cleaning software!

Our PROGICLEAN solution is an ERP specifically dedicated to the management of cleaning companies. Progiclean is accompanied by Mobiclean, a remote management and communication application for cleaning operatives.

Our solutions offer key functionality, flexibility and data security, meeting the specific needs of the industry.

An approach focused on human support

The advantages of choosing Progiclean

Our commitment to human support is what defines our approach. Indeed, our solutions are co-created with our customers so that they can be adapted to their needs and challenges.

The first step is to carry out an audit to determine what is needed to facilitate change and adapt the deployment process (Delivery) to the customer's needs.

Our teams are on hand to understand each customer's unique needs. A step-by-step implementation process (Delivery) is put in place to ensure that the software is taken on board and customized to the customer's context. Our teams rework the data, and we support your teams to help them get to grips with the solution more easily. Over a period of several weeks, the teams work together to facilitate deployment.

Next, we set up training courses to help your teams improve their skills and guarantee optimal use.

After deployment, we provide you with a dedicated support service, managed by our Customer Success Managers (CSM). You can contact them either by telephone, or via our Jira ticketing system. This platform enables you not only to get answers to your questions, but also to suggest enhancements to our solutions in line with your needs.

Our customer testimonials

Feedback from customers using our Progiclean solution testifies to the tangible impact of their solutions. Significant improvements in productivity, simplification of processes and better management of activities are just some of the benefits regularly noted.

Read our customer testimonials here.

Our support for successful change with Progiclean

Changing software is a strategic decision that requires careful preparation. The challenges can be overcome with the right solutions. That's why Progiclean is there to offer a smooth transition, cutting-edge solutions and human support throughout the process.

Contact us today to find out how Progiclean and Mobiclean can transform the way you run your business. At PROGICLEAN, we're here for you, before and after the change.